While technology is meant to simplify our lives and make life easier, sometimes it can cause us problems. It takes just seconds to email the entire office a joke intended for one friend. This can have lasting ramifications.
How do you avoid making mistakes in e-mail? SUCCESS Magazine, a publication offering advice to American achievers, advises its readers not to make the following e mail mistakes.
Avoid sending e-mails when you’re upset. Sometimes, frustration can make you want to rant for hours. “send.”Avoiding this temptation will save you some headaches. It’s easy for people to get upset and come off as if they aren’t listening. Calm yourself before you start typing.
– Avoid sarcasm. Professional writers have trouble communicating sarcasm. It is better to tell jokes in-person than to write it.
Do not gossip E-mails can be sent to anyone and they can even be used as a way to spread gossip about the office. Do not send gossip via e-mail if you don’t want it to come back to you.
– Do not break up with your partner over e-mail. You should not leave a paper trail after ending a relationship. You can also break up in person.
– Do not send any e-mails that you do not want your boss to read. Employers often monitor e mails in the workplace, so your boss will likely see what you have written. You should not put anything in writing you don’t want others to see.
Never e-mail photos of yourself. They could end up anywhere.
Sending e-mails is a process. Be aware of what buttons you are hitting. You must ensure that you are sending it to the right person. Don’t miss “reply all”If you don’t want your entire office to read your email,
Before you send an electronic mail, ensure that all attachments have been properly attached. Double check that you are attaching the correct attachments.
Your e-mail program should be backed up regularly. Keep track of all e mails sent and received. They might be your best defense in case of an emergency.
You can find more tips and how to subscribe to SUCCESS magazine here www.successmagazine.com.
